Mission critical: PMO urgently needed for Project Management Office to manage critical acquisition project


With their Operations Director on maternity leave, a Project Management Office came to Freshminds as they didn’t have anyone else in the business with the consulting background necessary to manage a critical acquisition project. Part of their growth strategy for the year, it was a very high value acquisition of significant importance to the business and so it was key to have a Mind of extremely high calibre to work on the project. We managed to find one within 5 days who perfectly fitted the brief - with a management consultancy background, experience of mergers and who was developing his own start-up.

The brief

After recently making an acquisition our client required a Project Management Officer (PMO) within 5 days to manage the merger. The current Operations Director was on maternity leave, leaving the company lacking the skills and resources needed for this project. The Mind would need to manage the merger from start to finish and report in to the CFO. They would also have sole responsibility for delivering the project on time, as there were tight timescales which had to be achieved in order for the merger to be successful.

Who they needed:

  • A PMO with experience of past integrations
  • Someone from a management consulting background
  • Communication skills and personality fit were also very important as they would be working with a range of stakeholders across the business from creatives to data and IT functions - both at the client and the new company being acquired


  • Short turnaround: required support for a high value project at speed
  • They required someone to lead the project, not just support.
  • They’d be working across all functions of the businesses, and the client is a large, global organisation.
  • The Mind would need to build rapport with people in a short period of time
  • It was very important that the integration happened to timescales

What Freshminds did

  • Detailed brief taking to fully understand the requirements, role, company and fit.
  • Extensive searching through our pool of freelance consultants to find someone with the skills and experience required who was available in such a short timescale.
  • We shortlisted two consultants - both of whom the client wanted to interview for the position 
  • The Mind that was placed had previous experience of mergers, so he was able to bring both experience and fresh ideas to their organisation. A mixture of strong management, analytical and communication skills meant that he was a perfect fit for the project.


  • Found and placed a PMO within 5 days, with both the skills and personality fit.
  • The Mind started immediately and was able to add value from the start
  • He successfully managed the integration of the new acquisition, working from both our client’s office in London and the new company’s office in New York.
  • He built strong rapport with stakeholders across the business and received very positive feedback on his management style.
  • The merger was completed to timescales, which ensured that the larger growth strategy went to plan
  • Our Mind created a handover manual for processes/templates to follow for future integrations so that his work could be replicated again.

Due to the success of this merger and fantastic feedback, our client has used Freshminds for numerous other Projects as well as permanent positions, ranging from Director to Analyst level.